City Council Meeting - August 15th, 2011

Alden City Council
Regular Meeting
August 15th, 2011

Mayor Fiscus called the meeting to order at 7:00 P.M. with all council members present
at the time of roll call.  Also present were Deputy Sheriff J.D. Holmes, Tim Moreau of Veenstra & Kimm, Justin Ites of the Times Citizen, Gene Jondall, Chris Henderson, Kendall Schutt, Frank Cearley, Don Frazer and Lorrie Watts, City Clerk.

Consent Agenda: Bill Ramspott motioned to approve, Mike Oliver seconded and all present voted aye.

Public Hearing: Authorizing SRF Sewer Revenue Loan and Disbursement Agreement for 30 Years:Mayor Fiscus opened the hearing at 7:01 PM and called for discussion and questions: There were none, Mayor Fiscus closed the public hearing at 7:02 PM.

Resolution 9-11(C)
Authorize Terms of $500,000.00 SRF Revenue Bond for 30 Years: After due consideration and discussion, Steve Hunt introduced and motioned to approve
Resolution 9-11(C) authorizing and approving a Loan and Disbursement Agreement and providing for the issuance and securing the payment of $500,000.00 Sewer Revenue Bonds, Bob Hoversten seconded the motion and the Mayor put the question upon adoption of said resolution and the roll being called, the following Council Members voted aye: Mike Oliver, Steve Hunt, Bill Ramspott, Janaan Harding, Bob Hoversten.
Mayor Fiscus declared the resolution duly adopted.

Sewer Project: General Review & Update: Tim Moreau of Veenstra & Kimm reported on the update; confirming that the council elected to leave out a segment up next to the swimming pool due to expensive issues with tearing up the baby pool, taking down two very large trees and there not being any service lines hooked to this segment.  The pipe is relatively new and seems to be flowing correctly.  There are three segments left to line: Mill Street, Main Street  between Pearl Street and Hardin Street and the alley south of Grand Avenue between Main Avenue and Center Street. All lining will be done by next Tuesday.  There will be a punch list of items that will need to be done to finish up.  All the manholes have been rehabbed and/or replaced. All point repairs are done.  Street Restoration will start in about week to ten days. The grouting will be done in September. Janaan Harding asked if the system would be cleaned out once the work is done.  Moreau reports that Josh Construction will provide a list to Visu-Sewer of the area where repair work was done and Visu-Sewer will clean out all debris at the end of the project.

Change Order#3: Amends the existing contract dated December 20, 2010 between the
City of Alden (Owner) and Visu-Sewer, Inc. (Contractor) to read Section 00820 CDBG
Funded Contract Provisions, Article A-All Contracts, Section 2 shall read now: The Contractor must maintain all required records for five (5) years after final payments are made and all other pending matters are closed. Section 00840-SRF Funded Contract Provisions Article 1.01- General SRF Provisions, paragraph 2, First sentence shall now read: Contractor shall retain all records documenting all costs associated with the project for a period of five (5) years from the date of the final payment to the contractor.

Steve Hunt motioned to approve Change Order #3, Mike Oliver seconded the motion and all present voted as follows: Harding, Ramspott, Hoversten, Oliver and Hunt voted aye.

Pay Estimate #5 $59,347.53 to Visu- Sewer, Inc:  This pay estimate is for Josh Construction on the manholes and the work was completed previously. Tim Moreau reports that he has reiterated the terms of the contract to Visu-Sewer, Inc. to have all pay estimates into Veenstra & Kimm by the 3rd of each month and that any last minute pay estimates will have to wait until the next council meeting.  The lack of timeliness has occurred the last two estimates and it creates problems for both Veenstra & Kimm and the City Clerk.  Bill Ramspott motioned to approve pay estimate #5, Steve Hunt seconded the motion and all present voted aye.

Review & Consider Proposal for Sidewalk Curb& Gutter for Main Street and Water Street: Tim Moreau reports that J&K turned the proposal in and stated that they had a hard time finding contractors to do the small amount of work that needed to be done and apologized for not having the documents in sooner. The project would have to follow the Davis/Bacon Certified Wage Rates and that J&K have gotten Flat Top Concrete from Colo, Ia. to help with the work. J&K Proposal is $28,023.75 and Visu-Sewer will put a mark up of approximately 15% maybe less to complete the work.  Janaan Harding asked the Mayor if the meeting could recess to take the group to the corner and explain the project in detail. Mayor Fiscus recessed the meeting at 7:33 PM. Mayor Fiscus called the meeting back into session at 7:43 PM. Janaan Harding questioned whether the City had time to possibly get another bid, Moreau states that the work the could be done by J& K would need to be decided tonight as they will be ready to pull out of Alden and another contractor would need to file all the proper paperwork and legal documents again for the SRF and that would require more time and expense to the City. Bob Hoversten states that the City should have J&K do the work they can do and then look for another curb & gutter contractor to save some money.  Mike Oliver motions to approve the complete proposal that J&K submitted and do it all now, Bill Ramspott seconded the motion and the vote was as follows: Ayes Harding, Ramspott, Hunt, and Oliver. Hoversten voted No.

Veenstra & Kimm Inv#7 $7,925.66: Ramspott motioned to approve, Hunt seconded the motion and all present voted aye.

Region Six $500.00 CDBG Grant Administration Fees: Hoversten motioned to approve, Ramspott seconded the motion and all present voted aye.

Maintenance Position Standard: Council discussed the maintenance position vacated by Dan Zoske. Janaan Harding thought the position didn’t need to be full-time, Bob Hoversten stated that he felt the City needed to be looking long term for someone who wants to put in twenty years and can pass the State Water and Wastewater Boards. Bill Ramspott stated that he felt the same way and Mike Oliver agreed.  Bob Hoversten motioned to make the position fulltime and run the ad for two weeks, Bill Ramspott seconded the motion and the vote was as follows: Ayes; Oliver, Hunt, Hoversten and Ramspott and Harding voted No. The Clerk was directed to place the ad in the Times Citizen for two weeks. 

Open Bids for the Lot at 411 Water Street: The City received on bid from Chris Henderson of Breeze Construction. Mayor Fiscus opened the Bid for $500.00.  Bill Ramspott stated that he felt the property was a good property for that amount.  City Clerk reports that this was the third time the Lot was advertised and the only bid received was from Chris Henderson and that the City is maintaining the lot.

Bob Hoversten motioned to approve the Bid of $500.00 from Chris Henderson for 411 Water Street, Steve Hunt seconded the motion and the vote was as follows: Ayes; Oliver, Hoversten, Hunt and Harding. Ramspott voted No. Clerk was directed to have the final paperwork and quit claim deed drawn up for the next council meeting.

Public Input: Don Frazer was present to ask about the abstract for the property at 308 Water Street, the clerk was directed to contact Fidelity Abstract and Title in regards to the property and have the abstract created or brought up to date.  Steve Hunt passed out a diagram of the park sidewalk that will be started on shortly. This sidewalk will finish the loop in the park.  The City pledged $2500.00 towards the project and the Horizons Group has raised the remainder.  Hunt also stated that Jim Belken would like the City to fill in the north side of his property with black dirt, the work the City did on the tile in his yard has changed the drainage.  Janaan Harding stated that the contractors would be seeding all the properties that were dug up in September. Harding asked about the Sump Pump Inspections, the City Clerk confirms that the City received the report Monday from Veenstra & Kimm and the last eleven properties were inspected. Letters will be sent out detailing changes (if any) that the property owner will need to make to their systems.
Harding also reminds everyone of the Citywide Garage Sales August 26th & 27th.  She also reports that Nicolles spent sometime on their building, tuck pointing the bricks and she would like to see the buildings on both sides of Main Street looking good.  Mayor Fiscus called for a motion to adjourn, Steve Hunt motions and Bill Ramspott seconded the motion and all present voted aye. The meeting adjourned at 8:28 PM.

                                                            Signed_______________________________
Jeff Fiscus, Mayor

ATTEST;

__________________________________
Lorrie Watts, City Clerk